The "To-Do List" is generally for your personal tasks. In the left panel, you have a To-Do list and general task category. To switch to the view that lists tasks, click the task button at the bottom-left corner of the Outlook window. Similar to your calendars, tasks also have their own view where you can see a list of tasks. Creating a TaskĪfter a group is made, you can now create a task and share it among the group contacts. This is how you know that the group was successfully saved. You're returned to the main list of contacts and groups, and the new group displays among your contacts. Interested in learning more? Why not take an online Outlook 2019 course?Īfter you add members, they display in the list of email addresses contained in the group.Īfter you finish creating your group, click "Save & Close" to save the group and close the window. You can create a new contact while adding it to the group by choosing the "New E-mail Contact" option, but if your contacts are already stored in an address book, choose it from the dropdown and select the member that you want to add. To add members to the group, click the "Add Members" button to add contacts to the group. In the "Name" text box, type a name for your new group. A window opens where you name your group and add members to it.Ĭreating a new group is similar to creating a new contact, only a new group is made up of several contacts in your address book. If you have multiple account address books configured, you can choose the one that you want to use for this new group in the "Put this entry in" dropdown.Ĭlick "OK" to create your new group. (New entry selection options for an address book) For this example, choose to create a new group. When the address book opens, click the "File" menu item and select "New Entry." If you remember from chapter 7, the window that opens asks you if you want to create a contact or a group. The address book button is found in the "Home" tab in the "Find" menu category. You first need to open the address book to create a group. A group in Outlook is a list of specific contacts that are assigned to the group. Groups are an additional entry in your address book. We showed you how to work with contacts in chapter 7, but we didn't create a group. Tasks are normally assigned to a group of people, so you first need a content group. They're mainly used in an organization where everyone uses the same Exchange server, but even a small business using an external email service can take advantage of tasks in Outlook. Tasks can be created along with reminders and sharing to pass around assigned work within a group of people. Outlook tasks are ways to collaborate with team members within an organization to complete a project. You can collaborate using an iCloud account by storing meeting notes in the cloud and sharing them.
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